01
Review your clinic and systems
We identify the workflows worth improving and agree your priorities. Your action plan sets out the recommended changes and how to assess them.
PRACTICAL AI FOR HEALTHCARE BUSINESSES
Find out where AI could save your clinic time and money.
We review your systems, admin and marketing, identify the changes worth making, then help you put them into practice.
Start with a clear action plan for your clinic. Then choose which changes you want help putting into practice.
Let’s talk about your clinic
YOUR STARTING POINT
Start with an AI readiness review.
We speak with you and your team, review your existing tools and map the work taking up your time.
You receive a written action plan explaining:
- Where time, effort or software spend could be reduced.
- Which changes to prioritise and why.
- The tools, access and support each change needs.
- What to measure to see whether it is working.
A useful plan. Your choice of next step.
A standalone paid review, with scope and fee agreed upfront. Use the plan independently or commission Maven to build the changes you choose.
Let’s talk about your clinicThe initial conversation does not commit you to buying. We agree the review’s scope and fee before work begins.
WHAT WE WILL DO
From recommendations to a working setup.
02
Build and test the agreed changes
We configure the agreed tools, connect compatible systems and test them against the agreed requirements. Implementation is a separately priced project.
03
Train your team and check the results
Your team receives practical training and written instructions. We review time, quality and costs against the starting point, with further support agreed separately.
WHAT WE COULD BUILD FOR YOUR CLINIC
Practical tools for the jobs that take up your day.
An internal clinic assistant
A searchable assistant using approved business procedures, so staff can find answers without searching through folders or asking a colleague.
A connected enquiry process
Where your systems allow, route new enquiries to the right person and trigger reminders when follow up is due. This may need straightforward automation rather than AI.
A marketing planning assistant
Build reusable instructions around your brand and services to help draft content plans, campaign briefs and copy. Your team reviews every output before use.
A reporting assistant
Set up a repeatable way to summarise approved business data and flag questions for review, with the figures checked against their source.
The review also examines how patients find your clinic through search and AI tools, and recommends improvements to your website and content. The build depends on suitability and agreed data access.
OUR WORK / WELLINGTON EYE CLINIC
Connecting marketing with enquiry follow up.
Wellington Eye Clinic wanted a clearer view of its marketing performance and a more connected way to manage enquiries.
Maven introduced a central CRM and automated email and WhatsApp follow up, alongside improvements to advertising and patient messaging.
Read the Wellington Eye Clinic case studyOne CRM
Enquiries brought into a central system
Follow up
Automated email and WhatsApp journeys
This case study covers combined marketing and CRM work, rather than isolated AI results. Read the full case study for its published performance figures.
Capture
Bring enquiries from different channels into one system.
Follow up
Use automated communications to support consistent contact.
Review
Connect enquiry management with marketing performance reporting.
“They took the time to truly understand our business, ensuring everything aligns with our brand, values and company ethos.”
From Maven’s published client testimonial.
WHY MAVEN
Healthcare marketing expertise, recognised.
Maven has been named Best Healthcare Marketing Agency 2026 in Ireland in Corporate Vision’s Media Innovator Awards.
We bring senior marketing experience and an understanding of how patients find, contact and choose a clinic. That helps us connect AI tools to the work that matters to your business, while keeping patient privacy and human judgement central.
Get to know MavenYour questions,
answered.
Where do we start?
With a conversation about your clinic. If we are a good fit, our paid AI readiness review gives you clear recommendations, with the scope and fee agreed before work begins.
Will we need new software?
Not necessarily. We look at what you already use first. Better use of an existing tool, or a simpler process, may solve the problem.
What about patient information?
We assess data handling, permissions and supplier arrangements before recommending a tool. This service covers business processes, not diagnosis, treatment advice or clinical decisions.
Can you help us put the recommendations into practice?
Yes. Implementation is a separately agreed project with clear deliverables and responsibilities. Training and handover are included as agreed, with any ongoing support defined in advance.
Let’s find your clinic’s starting point.
Tell us which jobs take too much time or which systems frustrate your team. We will explain how the review works and whether it fits your needs.
Let’s talk about your clinic
